By Laws

Latest Revision 3/1/19
Article I - Name:

The name of this organization shall be known as the Montour High School Boys Basketball Boosters. Henceforth, the Association will be referred to as MHSBBB.

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Article II - Definition:

MHSBBB is a volunteer non-profit organization located in the Montour School District.

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Article III - Purpose: Mission Statement

The purpose of the MHSBBB is:

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The booster club is a group of team parents, who work together to support all levels of the MHS Boys Basketball program. We support fundraising, special nights, and many other projects that improve our players' basketball team experience.

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Article IV - Government:

A. A Board of Directors shall manage the MHSBBB. In the event no member from the current staffs wishes to be Director (High School Basketball Head Coach), the Board of Directors shall have the right to appoint anybody whom they desire from the school. 

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B. The officials on the Board of Directors shall be:

1. President

2. Vice President

3. Secretary

4. Treasurer

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C.  Duties of the Board of Directors:

1. To carry out the policies of the MHSBBB.

2. Carry out and enforce the By-Laws of the MHSBBB.

3. Recommend changes to the By-Laws.

4. Conduct the Business of the MHSBBB.

5. Invite and encourage interested persons to attend meetings.

6. Appoint all committees.

7. Set fees.

8. Support the Head Coach.

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Article V - Officers:

The elected Officers of the MHSBBB shall be President, Vice President, Secretary, and Treasurer. 

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A.  Duties of the President:

1. Preside over all scheduled meetings.

2. Call and preside over special meetings.

3. Supervise the duties of the elected Officers.

4. Co-sign with the Vice President, Secretary, and Treasurer all written contracts and obligations of the Association.

5. Call special elections to fill vacancies that may occur.

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B.  Duties of the Vice President:

1. Act as the assistant to the President and to perform the duties of the President in the absence that Officer.

2. Perform the duties of the President until the next election of officers if the President is unable to serve a full term.

3. Perform other appropriate duties assigned by the President.

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C.  Duties of the Secretary

1. Record the minutes of all meetings.

2. Attend to all correspondence.

3. Read the minutes of the previous meeting.

4. Maintain an up-to-date emailing list of all members and participants.

5. Perform other appropriate duties assigned by the President.

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D.  Duties of the Treasurer:

1. Collect and account for all monies of the Organization

2. Keep accurate records of revenues and expenditures of the Organization

3. Submit an up-to-date financial statement at all scheduled membership meetings

4. Perform other appropriate duties assigned by the President

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E.  Terms of Office:

1. All terms of elected offices shall be for two (2) years with no limits of succession by re-election.

2. All appointed officers will have a one-year term (or the remainder of the vacant position term). Appointing of officers should only occur when no member is nominated for a vacant position.

3. The President and Treasurer positions will be voted on during even years (2022, 2024, 2026, etc) The Vice President and Secretary are to be voted on during odd years (2023, 2025, 2026, etc).

4. Nominations and elections of Officers shall be conducted during February.

5. Member who is nominated for office must be present at the time of nomination and meet the following criteria:

   1. To be nominated for and elected to an office within the Organization, a member must be willing to devote time and effort to ensure a strong and successful Organization.​

   2. Nominations period for open positions will start in February. Nominations will be announced during the first March meeting and the voting will occur eat the last March or early April meeting.

   3. To be nominated for an elected office, that member must be present for 50% of the general meetings and have participated as a volunteer for a committee (fundraiser), in that fiscal year. 

   4. Elective officers must vote in new officers. 

      1. To vote on board position nominations and matters of elected officers, members must be present for 50% of the general meetings and have participated as a volunteer for a committee (fundraiser), in that fiscal year. ​

      2. New elected officers shall assume the duties of their respective offices the End April.

6. Like stated earlier a term will begin in April for board members. There will be a transition period for "incoming" positions during April/May. For the May meeting the "outgoing" board will begin the meeting and the new board will transition the meeting to begin planning for the upcoming season. In May the "incoming" board will run the meeting with the exception of the "outgoing" board discussing any prior year financials if still needed. 

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Article VI - Committees:

A.  There shall be standing committees with chairpersons as follows:

1. Concession

a. 50/50

2. Special nights

a. Senior Night, Youth Night, Nucci/Finney Night and any other special event.

3. Sponsorship program Committees

4. Coordinating team pictures/JV Varsity Banner/Sr. player posters Support our player's volunteer time at any MHS functions.

5. PBC League

6. Little Dribblers

7. Lotto Tickets

8. Team Dinners and Banquet Commitee

9. Program Committee

10. Game Day

11. Middle School

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Article VII - Meetings:

A. Regular monthly meetings shall be determined in June for each year.

 

B. Generally meetings will occur on the second Wednesday of each month in the High School Cafeteria. Meeting time will be 7:00 p.m. and agenda emailed to parents. 

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C.  Booster fiscal/planning year is January-December and will at as the eligibility time period for meeting participation. 

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D.  A majority of Board of Directors shall comprise a quorum for voting purposes.

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Article VIII - Membership Requirements:

A.  Parents or legal guardians of participants become members upon payment of a registration fee for any program or activity sponsored by the MHSBBB. 

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B.  Membership is welcomed to any individual with a child in the Montour Basketball program or anyone interested in supporting the Montour High School Basketball program.  

1. All members are encouraged to attend meetings and can vote on agenda proposals and general voting. 

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Article IX - Financial Policy:

A.  No officer, Coach, Sponsor, or Member shall gain any profit whatsover from their affiliation with the Organization.

B.  All funds will be deposited in a checking account with a banking institution named by the Board of Directors, and disbursement from said account should be made only by Board approval.

C.  The checking account will be designated according to the name of the organization as officially registered on Form SS-4 with the Department of the Treasury, Internal Revenue Service. 

D.  The Treasurer and another Officer must sign all checks and disbursements.  Dual signatures are required on ALL checks/payments over $1,000.00.

E.  All revenue collected for any reason will be given to the President on designated date. Failure to surrender money belonging to the MHSBBB by anyone associated with the MHSBBB will result in the expulsion from the MHSBBB with possibility of legal action against the accused. 

F.  The President or Treasurer or in the event of a special fundraiser, the appointed Chairperson of the Fundraiser, will collect all revenue. A written receipt will be issued upon requests. 

G.  Upon dissolution of the Organization, any and all assets of the Organization will be distributed to one or more charitable non-profit organizations as defined by Section 501c (3) of the Internal Revenue Code. Said distributions are to be made only after all liabilities of the MHSBBB have been satisfied.

H.  No one other than those approved by the MHSBBB will make purchases.

I.  Request for purchase must be submitted to and approved by the MHSBBB before disbursements will be made. 

J.  Any person when making purchases under the official name of the MHSBBB without prior approval of the Organization shall be liable for such purchases. 

K.  Fiscal Planning: A minimum of $10,000 will be earmarked at the end of each Fiscal Year to provide startup funds for next year. 

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Article X - By Law Changes:

A.  Proposals to change the By Laws shall be read at two (2) general membership meeting not within four days of one another. A vote to accept the proposal shall be taken during the third (3rd) consecutive meeting. A majority of the quorum is required for the change to take effect.

B.  In the event a majority vote is not reached, the By Laws in effect will read as stands. 

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Article XI - Committees:

A.  The Board of Directors will be responsible for appointing all committees and chairpersons. (ie. Concessions, Banquet, Team Program)

B.  A committee shall be appointed for any activity the Board of Directors deems necessary. 

C.  Duties of committee chairperson:

1.  Assist in formulating the committee

2.  Direct activities to meet the challenge of the committee

3.  Report all activities to the Board of Directors 

4.  In the event of special fundraiser, the chairperson will collect revenues and be responsible for said revenue unit until it is given to the Treasurer. (ie. Concessions, Banquet, Team Program)

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Article XII - Year End Award:

At the discretion of the Board and based on fund availability, a year end award may be provided to graduating seniors and/or individual team players.

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Article XIII - General:

A.  Only Directors of the MHSBBB are authorized to communicate with the administration of the Montour School District or HS Coach relative to needs of the MHSBBB.